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IT Administration Officer

Work location:  Kowloon Bay

Responsibilities

  • Coordinate IT service requests, procurement orders, budgeting, inventory tracking, and hardware/license renewal
  • Be responsible for necessary procurement documents ready for management approval
  • Assist in contract and license management
  • Handling IT payment process and prepare Finance reports on IT expenses, renewals, and purchases
  • Maintain records of IT assets, software licenses, and service agreements
  • Support IT project documentation, scheduling, and progress reporting
  • Liaise with suppliers, contractors, and internal stakeholders for IT-related administrative and logistic matters

Requirements

  • Diploma or bachelor’s degree in Information Technology, Business Administration, or a related discipline
  • 2 to 4 years of relevant experience in IT administration, or procurement support
  • Familiarity with IT systems, asset management, and software license tracking
  • Good understanding of Microsoft 365, SharePoint, and Excel for reporting and documentation
  • Strong organizational, communication, and multitasking skills
  • Attention to detail and ability to work independently with minimal supervision
  • Fluent in both written and spoken English and Chinese preferred

Information provided will be treated in strict confidence and only be used for recruitment related purposes. All personal data of unsuccessful candidates will be destroyed on completion of the recruitment exercise.
Posted on:  5 Jan 2026
Job Type:  Permanent

About Ricoh

For more than 80 years, Ricoh has been driving innovation and is a leading provider of document management solutions, IT services, communications services, commercial and industrial printing, digital cameras, and industrial systems.

Ricoh is a global leader in the office document market and in workflow improvement. We are internationally renowned for our expertise and our success is based on breakthrough technology, innovative engineering, and superior product quality.

In a rapidly changing business environment, Ricoh provides a wealth of products, services, and solutions that simplify routine tasks, enable better collaboration, and help people achieve their personal and business objectives. We understand how people use our products and solutions and anticipate their future needs. We believe that it’s not enough to merely improve the way our customers do business—we must create benefits for their customers, as well.

Headquartered in Tokyo, Ricoh Group operates in approximately 200 countries and regions.

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